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Fast flows the stream: tackling the workflow challenge with the University of Southampton Research Repository

Hey, Jessie M N, White, Wendy, Simpson, Pauline, Brown, Mark and Lucas, Natasha (2006) Fast flows the stream: tackling the workflow challenge with the University of Southampton Research Repository At Open Scholarship 2006: New Challenges for Open Access Repositories. 18 - 20 Oct 2006.

Record type: Conference or Workshop Item (Poster)


Setting up an institutional repository (IR) is just the beginning. The next challenge is to respond to evolving university needs while building on the repository’s core vision. Embedding a repository involves engaging with key processes and academically driven deadlines. We illustrate the ramping up and enhancement of workflows, in 2006, to respond to the initial UK research assessment commitments at the University of Southampton. This task included training and managing a growing team for metadata validation and enhancement, creating new tools to manage a large input buffer and negotiating a variety of practical input processes to tight deadlines. It required a sensitivity to current practices in diverse departments. The great benefits were a closer interaction with all the disciplines and a recognition of key library contributions to a complex process. The School of Humanities required a more specific effort with its
more varied metadata and research outputs.

A core library team - working with Computing Services, EPrints Services in Electronics and Computer Science, administration and the academic schools - provided a coherent focus on the target. Each school is now represented in the IR and, as the workflow calms down, the concentration is now on how to build on these relationships using the library liaison team and evolving procedures to maintain the momentum towards achieving the best representation of the university’s output. There can now be a renewed emphasis on opening up access to text, images and audio and facilitating the repurposing of bibliographic information for personal services.

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Published date: October 2006
Venue - Dates: Open Scholarship 2006: New Challenges for Open Access Repositories, 2006-10-18 - 2006-10-20
Keywords: institutional repositories, research assessment, RAE, workflow, University of Southampton, open access, scalability


Local EPrints ID: 41913
PURE UUID: 48e0d19e-2095-4f3a-805f-82ecaed54c7b
ORCID for Wendy White: ORCID iD

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Date deposited: 16 Oct 2006
Last modified: 17 Jul 2017 15:25

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Author: Jessie M N Hey
Author: Wendy White ORCID iD
Author: Pauline Simpson
Author: Mark Brown
Author: Natasha Lucas

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